If you’ve been having trouble getting s*!t done, maybe it’s time to re-evaluate your productivity system.

Your small business suffers when you’re not getting through your to-do list. If you’re not moving towards your overall goals, you may as well be going backwards. We’ve all been there. It’s hard to stay motivated. But with the right system in place, you can start to smash those targets and nail down those sales.

This is a goal setting system so that each daily to-do list ultimately links back to your overarching goals – and it’s right there in front of you the whole time so you stay focussed on the bigger picture (even when the smaller task at hand can seem mundane and annoying).

Start with overarching goals.

Where are you now and where do you want to be? What do you need to learn / acquire / skill-up in to get where you want to go? Your business and your life go hand-in-hand, so be sure to capture both business-related goals and personal goals.

If you have a clear vision of what you’re working towards, you’ll be less likely to get lost down the rabbit hole, searching for the answer to a goal you haven’t even defined yet.

Once you’ve got these big mother goals down, you can break them down into smaller, workable pieces.


How To Turn Catastrophic Procrastination Into Powerful Productivity - A BRAND IS NOT A LOGO


Chunk these down into what you need to achieve each month

Each month, you can then carve off a piece at a time towards one of your bigger goals. Having them right there in your face, connected to one of your bigger goals will help keep you motivated and feeling like you’re on track (even those days when you feel you’re floating off into space).

You can break those monthly goals into steps – these steps then become your weekly and daily to-dos.

Weekly and daily to-dos become clear if they’re linked to your overarching goals

Try breaking up your list into what you absolutely NEED to get done and what you WANT or would LIKE to get done. NEED to get done items are those things with a hard deadline. Something you’ve committed to someone (a customer, a supplier, a friend!).

Keeping your priorities clear like this means you don’t have to give yourself a hard time if something doesn’t get crossed off.

There’s also bound to be a bunch of stuff that you end up doing (beyond getting distracted by your Facebook newsfeed!) that’s actually really productive, but wasn’t on your list. Tracking those little random things can give you a great sense of achievement. The best thing about productivity systems is they’re yours to adapt as you need to. There’s no wrong or right answer.

The thing about the weekly and daily to-dos is if you set out to achieve something and didn’t get to it – switch it on up! You have the power. It’s YOUR to-do list.

Use music to focus and motivate you through the day

There’s nothing like some sweet, sweet tunes to get you through the day. Podcasts can be distracting, so a good solid soundtrack of stuff you can either sing along to (no judgement for out loud singing) or to just pump out in the background can be a great alternative.

Choose a song or playlist that will pump you up for the day. If you find your energy waning or you’re getting off track (Instagram scrolling, anyone?!), put on the song and get yourself refocussed. Or go for a walk, make a cup of tea, stretch. Anything to reset yourself for a productive session to follow.

I like focus music which is purely designed to keep you focussed and productive. It actually works.

Choose a quote for the week or each day to inspire you to be your best

Having a quote or an idea in your mind at the start of the day can help motivate you too. Use something like Momentum on Google Chrome which features a new quote every day right there on your desktop. So there’s no extra effort to seek one out. Keeping this small piece of motivation in the back of your mind can help keep you on track too.

Here are a few others on Instagram to get you started:

Think Grow Prosper

The Good Quote


Use this goal setting workbook

I created it to use and thought why keep it all to myself? It helps me focus, get down those overarching goals and funnel them down to Monthly, Weekly and Daily goals. These templates might help get you started or change up your current system. Your business will thank you.

Tell me – what’s your productivity system or best motivational soundtrack? 

Image Credit: Cathryn Lavery